By making an application, the following “General Terms of Participation” are deemed to be accepted. This also applies for any “Special Terms of Participation” that may be disclosed to the participants or applicants (hereinafter “Contractual Partner”) for certain events.
Applications for cooperation events are made via the application function on the B2Match internet site. Applications are generally considered in the order of receipt; particular selection criteria for certain events are hereby unaffected. The organizer confirms the application after the close of applications at the latest, unless confirmation has been excluded. The contract comes into effect upon receipt of the confirmation or upon exclusion of confirmation at the time of application. If an application cannot be considered, the organizer will inform the applicant of this.
2. Payment conditions in the case of fee-based events
Insofar as no other arrangements for payment are agreed, payment is due upon receipt of the invoice. If another due date is stipulated in the invoice, this date applies. Delayed payment can mean that the organizer may exclude the participant from the event.
3. Withdrawal and termination
In the case of events, the Contractual Partner can withdraw from the contract if he/she informs the organizer of this in writing at least seven working days before the start of the event. Decisive in this is the receipt of the withdrawal declaration by the organizer. Any payments already made will be reimbursed in this case. If the withdrawal is not made in time, the Contractual Partner is obligated to pay the full amount due. The provision of a replacement participant is possible. The right to termination for cause remains unaffected.
4. Cancellation of an event
The organizer is entitled to cancel events, in particular when applications are insufficient. Any payments already made will be reimbursed in this case. Any further claim to damages compensation is excluded. This also applies in the case of (short-term) cancellation, even when it is no longer possible to inform participants in advance.
5. Change of speakers
Insofar as the overall arrangement of the event is not significantly affected, the change of speakers/lecturers and shifts in the schedule do not entitle participants to either withdraw from the contract or receive a discount on the fees due. The right to termination for cause remains unaffected.
6. Exclusion from participation
The organizer is entitled to exclude participants from further participation in certain cases (e.g. delay in payment, disturbance of the event and business process). This does not free the participant from his/her obligation to pay.
The liability of the organizer, the owners of event premises, or persons employed by these for damages, in particular for those arising from accidents, damage, loss, or theft, is excluded, unless the damages are based on intent or gross negligence on the part of the organizer or his/her vicarious agents.
8. Storing of data
By applying, the applicant agrees that his/her personal data will be stored by the organizer and, where appropriate, published in a list of participants and passed on to speakers/lecturers. The data will be used solely for the purposes of executing the event as well as for information in connection with the topic of the event.
9. Image recording
By applying, participants in cooperation events declare their consent to the recording of the image of their person in connection with the event, as well as to the use and publication of these images for the purposes of public news coverage of the cooperation event in accordance with Section 22 of the Copyright Act for Visual Arts and Photography (KunstUrhG). The organizer also notifies hereby that the photographs can be accessed on the internet worldwide by the public. Subsequent use of these photos by third parties therefore cannot be generally ruled out.
In uploading files on to the platform (including any photographic material), participants who upload (Uploader) guarantee that all rights to the uploaded material necessary for the publication on websites accessible worldwide for an unlimited time period have been secured by the Uploader on time and on their own authority. This includes, in particular, copyright and performance protection, trademark and personality rights and in this context, in particular, reproduction and dissemination rights and the processing rights required for publication. Further, the Uploader ensures that the organizer is not required to credit the copyright holder/ performance protection rights holder of the uploaded material by name and that the uploaded material does not contravene statutory regulations. These guarantees mentioned above are necessary since the organizer will not check uploaded content for any possible infringements of rights without receiving any special indications that this is necessary.
By uploading material, the rights of use described above are transferred non-exclusively to the organizer. This does not include a transfer of these rights to third parties. In return for the transfer of rights of use, the Uploader is given the right to publish the uploaded material on the website.
The Uploader releases the organizer at first request from all claims by third parties that the uploaded material violates their rights or contravenes statutory provisions. This also applies when claims are made against the organizer’s representative or vicarious agent rather than the organizer. This release also includes the compensation of any costs incurred by the organizer or his/her representatives or vicarious agents as a result of the exercising of rights.
Finally, the Uploader guarantees that the uploaded content is free from viruses, worms, Trojans, or other programs and/or data which may endanger or affect the functionality or the existence of the platform.
Participants are aware that participation in cooperation events must be in accordance with the compliance guidelines of their institution.
12. Ancillary agreements
Ancillary agreements require the written form to become effective.
13. Applicable law / Place of jurisdiction
The laws of the Federal Republic of Germany shall apply. The exclusive place of jurisdiction is Hannover, Germany.